Bids & Tenders Coordinator | Rail

  • Job Reference: lin5
  • Date Posted: 7 March 2024
  • Recruiter: Linbrooke
  • Website:
  • Location: Sheffield
  • Salary: On Application
  • Sector: Sales & Marketing, Commercial & Procurement, Other Rail Jobs
  • Job Type: Permanent

Job Description

We have set out to be the market leader in technology and connectivity integration across UK infrastructure.

We will draw upon our core values and out-perform others, delivering excellence through customer responsiveness, collaboration, and innovation. In doing so we will create a sustainable future for our people and our customers, reshaping and influencing the industries we operate in.

Working in partnership with our customer we intend to achieve the extraordinary.

About The Role

Securing opportunities and producing competitive and compelling tenders is critical to the ongoing success of our business. As a critical member of the Bids and Tenders Team, the Bids and Tenders Co-Ordinator is the focal point of our activities and your day-to-day role will generally include, but not be limited to:-

  • Maintaining an accurate register of opportunities, current and submitted pre-qualifications and tenders and also won and lost pre-qualifications and tenders using our Client Relationship Management system.
  • Managing a range of national/industry/customer procurement portals to identify new opportunities.
  • Completing and maintaining supplier approvals.
  • Supporting the Bids and Tenders team by arranging various meetings including Go/No-Go meetings and Opportunity Reviews.
  • Producing regular reports for the Senior Leadership Team Meeting and Board meetings.

With respect to specific tenders, working with the wider bid team to:-

  • Download information from customer procurement portals.
  • Review customer procurement portals on a daily basis for new or amended information.
  • Collate amended information and disseminate it to the bid team.
  • Raise technical queries through the customer procurement portals.
  • Assist with the compilation of pre-qualifications and tenders.
  • Produce project organisation charts for inclusion in pre-qualifications and tenders.
  • Manage a portfolio of CVs for inclusion in pre-qualifications and tenders.
  • Produce/format/review Word, Excel, PowerPoint and PDF documents for inclusion in pre-qualifications and tenders.
  • Arrange meetings/Microsoft Teams calls including pre-qualification and tender reviews for example.
  • Upload pre-qualifications and tenders to customer portals against strict time constraints.
  • Assist the bid team in managing post tender activities and any revised submissions.

The above list is not exhaustive; you will occasionally be asked to undertake additional duties where it is reasonable and appropriate.


Essential :-

  • To be extremely well organised and able to pay attention to detail
  • To be flexible and work well under pressure particularly with respect to meeting deadlines
  • To be IT literate including using Microsoft Office, Internet Portals, Databases and Sharepoint systems

Desirable :-

  • Microsoft Visio
  • Emergency First Aid at Work (training is available)
  • Fire Safety Awareness (training is available)


  • Monday to Friday
  • Work Location: Sheffield




When you join Linbrooke, you are entitled to our outstanding benefits and wellbeing plan as part of your position.

Hybrid Working: Find the right balance that works for you. Depending on your role*, you will be entitled to work 2/5 days from home.

Health & Wellbeing: Supercharged health and wellbeing plan by Westfield Health and EAP employee assistance programme.

Fitness & Rewards: Fitness discounts with My Gym and Westfield Health Rewards. Stay on top of your game and save £££.

Community: Volunteering is big at Linbrooke. You can take 1 day off work to support causes you believe in. And you will get paid for doing it.

Sick Pay: Income protection. So when you are unwell you don't have to worry about your finances.

Death In Service: In the unfortunate event of death, your nominated beneficiaries will receive a tax-free lump sum equivalent to a two-year salary.

*If your application is successful we will discuss hybrid working arrangements with you during the interview.





All employees must be able to speak the English language with fluency with good oral and written skills. Fluency relates to a person's language proficiency and their ability to speak with confidence and accuracy, using accurate sentence structures and vocabulary. For those whose first language is a signed language, all reasonable adjustments will be made.

Comply at all times with the requirements of Linbrooke Services’ HSEQ policies and in accordance with the Health & Safety at Work Act. Delivery of all work in accordance with Linbrooke Services’ quality procedures and customer standards and specifications. Support the business during quality audits and demonstrate compliance.


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