PA to Executive Team

  • Job Reference: TP/115/1281
  • Date Posted: 16 September 2022
  • Recruiter: Southeastern
  • Location: London
  • Remote Working: Some remote working possible
  • Salary: £33,000
  • Bonus/Benefits: plus free rail travel
  • Sector: Administration, Senior Executive Positions, Other Rail Jobs
  • Job Type: Temporary
  • Duration: 6 Month

Job Description

We are seeking an experienced PA to join our team based from our Head Office in London Bridge (hybrid working) on a 6 month FTC/Secondment.

You will act as the point of contact and provide a professional and confidential administrative support service to the Executive Team.

Duties will include;

  • preparation of presentations, letters, memorandums and reports.
  • Manage and prioritise the response to telephone calls, e-mails and other contacts, ensuring that priority items requiring personal attention of the Executive Team are flagged.
  • Provide first-class diary management, managing the Executive Team’s schedule, ensuring they are well briefed for all meetings to maximise the efficiency of their working day.
  • Arrange both internal and external meetings, ensuring that all relevant paperwork is provided  in advance, and that action notes or minutes are produced in a timely manner as necessary.
  • Organise team and leadership events, managing invitations, agenda and all other organisational arrangements to ensure a quality outcome.
  • Procure hotel accommodation, external meeting facilities, business travel etc on behalf of the Executive Team.
  • Organise and prepare draft reports, as required, edit and otherwise ensure reports are to a high standard and appropriately formatted.

The Ideal Candidate

To be considered for the role you will need to demonstrate the following in your application;

  • Significant administrative/PA experience
  • Experience of preparing reports, correspondence and presentations
  • Good knowledge of Microsoft Office applications
  • Ability to write with clarity and accuracy
  • Excellent telephone manner
  • Proficient at taking minutes of meetings
  • Ability to anticipate requirements and effectively problem solve
  • Experience of developing effective working relationships at all levels
  • Excellent written and oral communication skills.
  • Good team player
  • Flexible and adaptable with an ability to respond to changing demands/priorities.
  • Excellent planning and organisational skills and able to meet deadlines

Package Description

Southeastern recognises the value of every individual employee and offers benefits that reflect this.

As well as a generous salary, we offer a comprehensive benefits package which includes;

  • A Contributory Final Salary Pension Scheme 
  • Free rail travel on Southeastern and GTR rail services (extends to family members for leisure/educational travel)
  • After a qualifying period, reduced rate travel on other train operators, including European services
  • Up to 24 days annual leave entitlement (plus bank holidays). 
  • Access to an array of discounts for retail and leisure products through our benefits scheme.
  • Family friendly benefits including enhanced maternity/paternity leave, parental leave and carers leave.

About the Company

About Southeastern

Southeastern runs train services into London from Kent and East Sussex, operating almost 1,700 trains a day, carrying more than 400,000 passengers, serving 176 stations and covering 540 miles of track.

Just over 4,600 employees - mostly from the communities that we serve - work together to provide this vital service and we are looking to expand our successful team. We have a strong set of values that shape the way we run our business and guide our staff in delivering what our customers need. These are:

  • We aim to be the best
  • We make the difference together
  • We care passionately about our people and our passengers