Salary: “Base salary: £23,400pa to c.£29,250pa depending on skills and experience. In addition, we offer flexible benefits fund of 10% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.
HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.
As the S PA to the Director at HS2 you will provide high-quality administrative and secretarial support to the Hybrid Bill Delivery Director, supporting them in their duties to effectively deliver the Hybrid Bill to Royal Assent.
About the role:
• Manage the Director’s diary of internal and external meetings;
• Liaise with other SLT members and PA’s as required to arrange meetings with appropriate boards and other key stakeholders, to ensure effective use of time;
• Prepare briefing packs and meeting papers as required by the Director to ensure the smooth running of meetings;
• Act as secretariat for Hybrid Bill SLT weekly meeting, and manage the actions log to ensure on time delivery;
• Manage all travel and accommodation requirements effectively and within guidelines;
• Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI
About You:
Skills:
• Organisational skills, with the ability to prioritise, allocate and organize appointments and meetings in a logical manner.
• Able to complete support and administrative tasks to agreed deadlines with attention to detail.
• Meeting management - prepare appropriate documentation for meetings;
• Ability to produce clear, understandable and grammatically correct minutes and documents.
• Computer and IT skills especially email
• Communication skills to engage positively and represent the Hybrid Bill Directorate and a wide range of internal and external stakeholders.
• Relationship building skills across different stakeholders
Knowledge:
• Knowledge of Senior Leadership meetings process
Type of Experience:
• Experience of working in a busy office, including managing workload and meeting deadlines.
• Experience of handling sensitive and confidential information. The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect