Operations Procurement Manager

  • Job Reference: TP/125/1570
  • Date Posted: 17 March 2023
  • Recruiter: Southeastern
  • Location: London
  • Salary: £52,000 to £58,000
  • Bonus/Benefits: Free rail travel
  • Sector: Commercial & Procurement, Senior Executive Positions, Other Rail Jobs
  • Job Type: Permanent

Job Description

Job Introduction

A fantastic Operations Procurement Manager position has become available at Southeastern. The role will be working from our Head Office in London Bridge (hybrid working).

This role is an important component of the Southeastern Procurement team. The team are responsible for all purchasing requirements for the organisation and support a wide range of functions from purchase order creation, supplier management, tendering, contract and commercial support and delivering value through savings, improved contracts and supply chain efficiencies.

The purpose of this role is to provide support to deliver UCR (Utilities Contract Regulations) compliant procurement activities within the direct category of Operations (passenger services, train services, major programmes /business development), plus ad hoc support for Engineering. This will include delivering high quality tenders, excellent stakeholder contract and commercial support, supplier management and delivering value through savings, improved contracts and supply chain efficiencies.

The role will be responsible for the delivery of high value and innovative procurements which add value to the business and our customers, and which seek to maximise the delivery of social value to the community as a whole.

The role may incorporate managing an Assistant Procurement Manager on short/medium term assignments (when workload requires), In addition, there may be some ad hoc responsibilities in deputising for the Direct Procurement Lead.

Role Responsibility

You will have a number of key responsibilities in this role that will include but not be limited to:

  • Responsibility for the entire tender process with the Operations category for new requirements, negotiating extensions or renegotiations whilst complying with the UCR 2016.
  • Proposing appropriate terms and conditions and drafting amendments to Southeastern or standard form terms and conditions for purchasing/procurement requirements.
  • Working with Contract Managers to develop procurement strategies and 12–24 month project pipelines across the Operations category and determine technical specifications.
  • Working with internal stakeholders to ensure goods & services are appropriately specified and KPIs are developed for contracts.
  • Regularly updating the Procurement Information Manager with project progress, contract statuses and submitting signed documentation/contracts for archiving.
  • Advising and assisting internal stakeholders on the procurement procedures, processes, business cases and governance.
  • Undertaking market research and developing new or existing suppliers to better meet the operational needs of the business in the Operational area, including the promotion of sustainable organisations and small/medium sizes enterprises.
  • Liaising with Finance Business Partners to ascertain project budgets and authorisations for new contracts.
  • Assisting the Procurement team in developing and delivering necessary Forums to share knowledge, information or best practice with the organisation – specifically across the Operations category.
  • Ensuring that all contracts which involve supplier’s working on Southeastern sites have appropriate contractual health and safety documentation.

The Ideal Candidate

To be considered for this role, candidates need to demonstrate the below in their application:

  • That you are a qualified member of the Chartered Institute of Purchasing and Supply (MCIPS) – or have an equivalent transferrable degree or professional qualification.
  • You have a minimum of four years of working in an accountable role in either a procurement, commercial or contract management environment.
  • You have working knowledge of contract law, government legislation and UCR regulations.
  • You have comprehensive understanding and experience of procure to pay (P2P) systems and processes.
  • You have some experience of contract management (i.e., post contract)
  • You have a good understanding of contractual documentation and governance requirements.
  • You have a good understanding of e-tendering systems/tools.
  • Excellent stakeholder management skills and experience.
  • You have proficient experience of supply chain planning and producing associated reports.
  • You have the ability to work effectively at management level within Southeastern, liaising with Senior Managers and across supplier Directors.
  • You have the ability to express yourself confidently, honestly and effectively.
  • You have proven influencing and problem-solving skills.
  • Commercial awareness.
  • You have good IT skills including use of Microsoft suite (Excel, Word & PowerPoint).
  • You have well-developed report writing skills.


Package Description

Southeastern recognises the value of every individual employee and offers benefits that reflect this.

As well as a generous salary, we offer an comprehensive benefits package which includes;

  • A Contributory Final Salary Pension Scheme 
  • Free rail travel on Southeastern and GTR rail services (extends to family members for leisure/educational travel)
  • After a qualifying period, reduced rate travel on other train operators, including European services
  • Up to 25 days annual leave entitlement (plus bank holidays)
  • Private healthcare
  • Access to an array of discounts for retail and leisure products through our benefits scheme.
  • Family friendly benefits including enhanced maternity/paternity leave, parental leave and carers leave.

About the Company

About Southeastern

Southeastern runs train services into London from Kent and East Sussex, operating almost 1,700 trains a day, carrying more than 400,000 passengers, serving 176 stations and covering 540 miles of track.

Just over 4,600 employees - mostly from the communities that we serve - work together to provide this vital service and we are looking to expand our successful team. We have a strong set of values that shape the way we run our business and guide our staff in delivering what our customers need. These are:

  • We aim to be the best
  • We make the difference together
  • We care passionately about our people and our passengers

We are committed to being an inclusive employer, creating a workplace where everyone can come to work, feel safe and comfortable and able to do everything to the best of their ability. Read about some of the great Diversity and Inclusion initiatives our Head of Colleague Experience has been leading on here

We recognise the positive value of diversity and it matters to us that our teams reflect the communities we serve. We welcome and encourage applications from people of all backgrounds.

We proud to be a WORK180 Endorsed Employer for Women. If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives here.

We have also won the Top Employer award at the Women in Rail Awards 2022!