Administrator – Buildings (Permanent)

Job Description

As an Administrator, you would be providing support to the Project Co-Ordinator by:

  • Submitting daily / weekly working advices
  • Updating spreadsheets and internal systems
  • Liaising with Site Operatives to advise of whereabouts
  • Make last minute alterations to work plans
  • Inform the client of the on-call details for the following week
  • Submit completion packs to the client upon completion of physical works
  • Generating job numbers for new orders
  • Compiling the KPI Reporting on a monthly basis to Network Rail
  • Submitting buried service requests
  • Update client software on a daily basis to inform the client of current status of works, also liaising with the client as and when required
  • Production of site packs
  • Monitor and maintain a record of close calls raised on a weekly basis

You will also be required to provide general administrative and clerical support such as:

  • Word processing, filing, scanning and other ad-hoc duties
  • Meeting & diary management including taking minutes of meetings
  • Reception / telephone duties
  • Clerical support for Site Managers / Works Delivery Managers / Operatives etc.

Desirable Skills

  • Rail experience – desirable
  • Excellent PC skills (MS Word, Outlook, Excel)
  • Confident, self-motivated & proactive
  • Customer focused with professional phone manner and ability to communicate with clarity
  • Ability to work well within a team, responding quickly to support colleagues
  • Proven administration experience

Preferred Qualifications:

  • NVQ L3 in Business Administration (or equivalent) – desirable
  • Good level of education – GCSE English or Maths or Higher Education
  • NVQ Customer Service (or equivalent) – desirable

The Package

Package dependent on experience.

If you are interested in this role and would like to apply, please follow the below instructions. We look forward to hearing from you!

We are committed to promoting equal opportunities and diversity. All applicants will be considered on their merit, qualifications, competence and talent, regardless of their age, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation.

Due to the large volume of recruitment enquiries we receive, we are not always able to respond personally to all enquiries. If you have not heard from us within 14 days please assume that we do not have any immediate opportunities suited to your requirements. I would encourage you to regularly review our vacancy lists and contact us again if you wish to apply for these advertised opportunities. Thank you for your interest in our Company.