Administration and Office Manager

  • Job Reference: 00002736-1
  • Date Posted: 10 March 2023
  • Recruiter: Vannin Solutions
  • Website: http://www.vanninsolutions.co.uk
  • Location: Leeds
  • Remote Working: Some remote working possible
  • Salary: £33,000 to £38,000
  • Bonus/Benefits: Pension, Life Insurance, Holiday, Sick Pay
  • Sector: Administration
  • Job Type: Permanent
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Job Description

We’re looking for a skilled and dynamic Administration and Office Manager to join an established company with a head office in Leeds and approximately 300 employees based in office and on-site.
If you are skilled and experienced in administration and office management, team management and office building and maintenance and are seeking a challenging yet rewarding new role, then this administration and office manager role is the right position for you.
 
Benefits of the role:
  • Mainly based in Leeds and Sheffield in modern, refurbished offices with occasional travel to other offices and depots around the UK (full UK driving licence required)
  • A friendly and positive working environment
  • Hybrid working (up to 2 days per week)
  • 25 days bank holiday + bank holidays
  • Sick pay
  • Plenty of scope for training, development and progression
  • Paid volunteer days, annual flu jabs, employee advice and counselling programme
Main Duties:
  • Develop, organise and manage all office administration to ensure efficient and cohesive processes
  • Manage your team to ensure that effective administration support is offered to departmental managers
  • Management of the facilities to include supplies, maintenance, cleaning, equipment, waste removal, preventative maintenance, testing and inspection etc
  • Budget management – track spend, ensure value for money and report on this to management
  • People management - conducting meetings and appraisals, induct new staff on office procedures
  • Administration management – setting up files, maintaining filing systems, supporting teams with document control etc
Skills and Experience Required:
  • Administration and office management experience is essential for this role
  • An eye for detail is essential for this role
  • MS Office – Word, Excel, Outlook (essential)
  • Experience of dealing with suppliers and negotiation
  • Excellent communication skills
  • The ability to work “hands-on” without the need for close management
  • The ability to “get things done” and work to deadlines
  • An ability to work as a team in a fast-paced environment
  • A desire to progress and achieve
Qualifications:
  • NVQ Level 5 in Business Administration or equivalent (desirable)
  • A desire to develop Facilities Management qualifications
  • Full UK Driving Licence as travel you will be expected to the other offices/depots on occasion